Privacy Notice – John Stevenson MP

This privacy notice concerns personal data, as processed by the office of John Stevenson MP.

Date of Alteration

This privacy notice was last updated on the 14^th of May 2018.

Data Controller

For the purposes of this document, John Stevenson MP is the primary ‘Data Controller’. A Data Controller is a person or organisation who determine the purposes and means of processing personal data.

How Your Data is Collected and Used

In order to conduct casework and respond to enquiries we must process the given personal data of all correspondents.

We maintain an e-mail and name based mailing list for an occasional newsletter service solely for those who have expressly signed up.

We employ the use of web analytics to monitor traffic to the website at https://www.johnstevensonmp.co.uk which contains the IP address of visitors.

In order that comments may be displayed on the website at https://www.johnstevensonmp.co.uk all given personal data generated by the commenter and the associated IP address of the commenter is stored in a MySQL database.

How Your Data is Processed and Lawful Basis

We process personal data generated by correspondence under the lawful basis of public task. Should explicit consent be required and not supplied, we will contact you to confirm.

We process personal data generated by mailing list subscriptions under the lawful basis of consent.

We process personal data generated by web analytics services under the lawful basis of legitimate interests.

Data Sharing

In the course of providing the appropriate service to our correspondents we may pass supplied personal data on to third party organisations such as regulators, public authorities, agencies, trusts and other such entities.

Our mailing list is managed by Mailchimp and they, as a Data Processor, share access to the mailing list data.

Our primary web analytics service is managed by Google and they, as a Data Processor, share access to the web traffic data.

Our website is hosted by Siteground, who also provide a web analytics service, and they, as a Data Processor, share access to the website’s files, database and web traffic data.

Our website is provided by Linedot Web Design and they, as a third party Data Controller, share access to all data processed on the website as well as the website traffic data.

Data Retention

Unless stated otherwise below, all personal data will be held for as long as John Stevenson remains a Member of Parliament.

Any personal data generated by our primary web analytics service is deleted once it is 26 months old.

Cookie Policy

We use cookies for the following reasons:-

Google Analytics:- to monitor traffic on the website at https://www.johnstevensonmp.co.uk

WordPress:- to allow users to leave further comments on the website at https://www.johnstevensonmp.co.uk without re-entering their information

You can prevent the setting of cookies by adjusting the settings on your browser.

Your Data Rights

In line with GDPR you have the following rights:-

Right to be Informed

You have the right to obtain confirmation as to whether or not your personal data is being processed, where and for what purpose.

Right of Access

You have the right to obtain a copy of the personal data, free of charge, in an electronic format.

Right to Rectify

You have the right to rectify your personal data on our systems should it be either inaccurate or incomplete.

Right to Erasure

Your have the right, in certain circumstances, to ask that your personal data is erased on our systems.

Right to Restrict Processing

You have the right to restrict processing of your personal data in certain circumstances.

Right of Portability

You have the right to request a copy of your personal data or request that we submit it to another Data Controller in a structured, commonly-used, machine readable format.